Office Manager
Organization
Delaware Institute for the Arts in Education · Wilmington · DE · Northern DelawareJob Type
Part TimeSalary
29,000-33,000Category
AdministrativeClosing Date
April 2, 2026Description
Delaware Institute for the Arts in Education
Hybrid (Delaware-based preferred)
20 hours per week (potential to grow to 30 hours)
Reports to: Executive Director
Delaware Institute for the Arts in Education is seeking a highly organized, reliable, and collaborative Part-Time Office Manager to support the day-to-day administrative operations of the organization.
For more than 40 years, DiAE has partnered with professional teaching artists, educators, schools, and community leaders to ensure students across Delaware experience the arts as a meaningful part of learning.
Mission: To enhance the quality of education in Delaware by delivering arts-integrated, multicultural experiences to students of all ages—inspiring the artist within.
Position Overview
The Office Manager plays a key role in ensuring DiAE’s internal systems and communications run smoothly. This position supports staff operations and serves as the primary liaison to DiAE’s contracted financial services provider, as well as school and early childhood center partners. This role is ideal for someone who enjoys organization, coordination, and supporting a small mission-driven team.
Key Responsibilities
Administrative & Office Operations
Manage administrative systems and digital records
Monitor office voicemail and administrative email
Coordinate calendars, meetings, and logistics
Support board meetings and teaching artist trainings
Financial & Administrative Coordination
Collect and organize receipts, invoices, deposits, and documentation
Track vendor invoices and submit materials to DiAE’s financial services provider
Serve as liaison with financial services provider and respond to routine partner questions
Assist leadership with the preparation of DiAE’s annual budget
Fundraising & Grant Support
Track donations and maintain records in Bloomerang
Assist with grant budgets and reporting as needed
Track event and campaign-related expenses
Process event payments (Square, PayPal, check, or cash)
Qualifications
Experience in office management, nonprofit administration, or administrative support
Proficiency with Excel and Word; comfort with digital tools (Google Workspace, databases)
Familiarity with basic bookkeeping practices
Strong organizational skills and attention to detail
Clear communicator who enjoys supporting others
Interest in arts, education, or nonprofit work
Compensation
$29,000–$33,000 annually based on a 20-hour-per-week schedule. This position has the potential to grow to 30 hours per week over time. Schedule is flexible but hours must take place during the school day.
Why This Role Matters
The Office Manager helps DiAE operate smoothly and sustainably so our staff and teaching artists can focus on serving students, educators, and communities across Delaware.
How to Apply
Please submit a resume and brief cover letter describing your interest in the position to Elaine Brooks at esbrooks@udel.edu.