Marketing Coordinator/Executive Admin
Organization
Delaware Institute for the Arts in Education · Wilmington · DE · Northern DelawareJob Type
Full TimeSalary
35,000-45,000Categories
Administrative, Marketing & CommunicationsClosing Date
June 15, 2025Description
Context
The Delaware Institute for the Arts in Education (DiAE) is a nonprofit organization dedicated to enhancing the quality of education in Delaware by delivering arts-integrated, multicultural experiences to students and teachers—inspiring the artist within. Established in 1982, DiAE provides programming statewide through K-12 artist residencies, Delaware Wolf Trap Early Learning Through the Arts, and teacher professional development.
We are seeking a Marketing Coordinator/Executive Admin to join our collaborative team. This hybrid position is ideal for a detail-oriented, creative communicator who is passionate about the arts, education, and community engagement. The role has a dual focus on leading marketing efforts and providing administrative support to the Executive Director. The Marketing Coordinator/Executive Admin will also interface with the Artistic Director, teaching artists, school partners, and the Board of Directors.
Major Responsibilities
Marketing & Communications
- Lead communications with stakeholders in collaboration with the Executive Director (ED), including newsletters, year-in-review reports, legislator updates, sponsorship letters, and school/program outreach.
- Manage and create content for DiAE's social media platforms.
- Support planning and execution of in-person fundraising events.
- Co-lead fundraising campaigns, including planning, committee participation, implementation, donor acknowledgment, and follow-up.
- Run donor reports in Bloomerang to support fundraising campaigns.
- Track and distribute donor tax letters.
Administrative Support
- Attend and contribute to staff meetings.
- Support Board of Directors' meetings: prepare and disseminate materials, book meeting rooms, and track annual conflict of interest forms.
- Assist the Executive Director with grant tracking and reporting.
- Maintain and update email database via MailChimp.
- Oversee and update website content; coordinate with web developer as needed.
- Monitor and respond to office voicemails and emails received via the website.
- Track donors and professional memberships.
- Track and monitor staff and teaching artist clearances and background checks.
Qualifications
- Bachelor's degree or equivalent experience in marketing, communications, nonprofit administration, or a related field.
- Strong written and verbal communication skills.
- Experience managing social media and/or email marketing tools (e.g., MailChimp).
- Proficiency with donor databases (Bloomerang preferred) and Microsoft Office/Google Workspace.
- Excellent organizational and time management skills with keen attention to detail.
- Ability to work independently and collaboratively in a hybrid/remote environment.
- Interest in arts education, nonprofit work, and community engagement is preferred.